Policies and Procedures

Overtime pay is earned for hours worked over 40 during a work week. Hours submitted as vacation, jury duty or holiday pay are considered a day worked for purposes of calculating overtime. The College does not provide extra pay for employees scheduled to work Saturday or Sunday as part of a scheduled work week.

The purpose of this policy is to increase the awareness of fraud prevention.

The College shall control the location and usage of College-owned equipment.

The College shall control the location and usage of College-owned equipment. This procedure is established by the College to provide guidance to faculty and staff on the various aspects of equipment management.

To enhance the College’s community and industry awareness and engagement, there is a need for appropriate San Jacinto College employees to participate in activities of other organizations and entities that are related to the College’s business activities in higher education or the community including associations, regulatory agencies, Rotary clubs, local Chambers of Commerce, local Economic Development groups, and nonprofit organizations.

This procedure supports the Insitutional Representation policy. 

This policy prohibits the use of drugs and alcohol on campus or at College activities, and it directs students and employees to College resources related to conduct standards, reporting complaints, and applicable complaint procedures.

This procedure supports the Prohibited Use of Drugs and Alcohol policy. 

This policy addresses the authority and requirements related to purchasing goods or services on behalf of San Jacinto College.

This policy will address the legal requirements related to bidding goods or services on behalf of San Jacinto College.

The purpose of this policy is to describe the requirements and expected responsibilities of the College to protect its Information Resources, and the conditions for acceptable use of College Information Resources by the College’s Users.

The College’s Information Resources are vital academic and administrative assets that require appropriate safeguards. Computer systems, networks, and data are vulnerable to ever increasing cybersecurity threats. These threats have the potential to perpetrate financial fraud and compromise the integrity, availability, and confidentiality of the information used by the College to conduct its day-to-day business. To combat these threats, Federal and State Laws require the College to take measures to protect Information Resources against unauthorized access, disclosure, modification, or destruction, whether accidental or deliberate. This Procedure describes these requirements and expected responsibilities of the College and serves as a master Procedure to be referenced by other Procedures under the associated policy.

The College is required to protect its Information Resources and Protected Data from unauthorized disclosure, alteration, or destruction by performing due diligence through the accomplishment of Cybersecurity Risk Assessments. Cybersecurity Security Risk Management assesses potential threats and vulnerabilities to the Confidentiality, Integrity, and Availability of the College’s Information Resources and Protected Data, and then develops and implements Risk Mitigation strategies to efficiently and effectively mitigate the Risks identified by such Risk Assessments.

The Incident Response Procedure (IRP) serves as the foundation for the College’s response to cybersecurity incidents. Specifically, this Procedure grants the College’s Chief Information Security Officer (CISO) the authority to appoint a Cyber Incident Response Team (CIRT) in response to actual or suspected information privacy or security event/incidents. The CIRT then has authority to investigate, respond, mitigate, and report such incidents as required by Federal and State Laws.

This Procedure refers to the College’s “Security Plan for Prohibited Technologies” and “Prohibited Technologies Security Policy” as required by Texas State Law. The College may add software and hardware products with security concerns to this Procedure and will be required to remove Prohibited Technologies which are on the Texas DIR Prohibited Technology list. Throughout this Procedure, "Prohibited Technologies" shall refer to TikTok and any additional hardware or software products added to this Procedure.

This Procedure describes these requirements and expected responsibilities for identifying, classifying, and applying the appropriate security controls to the College’s data. The College’s Information Resources are vital academic and administrative assets that require appropriate safeguards. Computer systems, networks, and data are vulnerable to ever-increasing cybersecurity threats. These threats have the potential to perpetrate financial fraud and compromise the Confidentiality, Integrity, and Availability of the information used to conduct its College Business. To combat these threats, Federal and State Laws require the College to take measures to protect Information Resources against unauthorized access, disclosure, modification, or destruction, whether accidental or deliberate.

The purpose of this Procedure is to describe the conditions for Acceptable Use of Information Resources provided by the College to the User. The College maintains control, insofar as is practicable, over its Information Resources to ensure a secure and efficient operation of such Information Resources to support College Business and further the College’s mission. In general, use of such Information Resources to conduct College Business is regarded as Acceptable Use.

This procedure specifies the procedures for termination or demotion of a contractual employee during the term of an existing contract.

This policy establishes a uniform practice for termination or demotion of non-contractual employees. Non-contractual employees are employed at will.

The purpose of this procedure is to outline the process for termination or demotion of a non-contractual employee. This procedure applies to all non-contractual employees regardless of whether the employee is employed on a full-time or part-time basis.

Each employee of San Jacinto College is expected to perform their job responsibilities in a positive and professional manner and to contribute to the College’s achievement of its educational mission. 

The purpose of this procedure is to provide an overview of standards and methods that leaders should use when working with employees to improve employee performance or behavior.

This policy establishes a uniform process for resolving employee concerns and grievances using a fair and consistent process that complies with state and federal laws. Employees who use the concerns or grievance procedures may do so with the knowledge that they will be protected from prejudice, disparate treatment, restraints, retaliation, or reprisal of any nature for having filed a concern or grievance.

This procedure specifies the process for bringing forth an employee concern or grievance in accordance with Policy IV.4002.F, Employee Concerns and Grievances. 

It is the policy of the San Jacinto College to provide an educational, employment, and business environment free of discrimination based on race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status. This policy on discrimination encompasses discriminatory harassment and sexual misconduct. The College desires to foster and support a culture of mutual respect, communication, and inclusion for all employees and to provide procedures for the prompt, thorough, and impartial investigation, and resolution of complaints.

This procedure implements the College’s policy against employee harassment and employee discrimination, including employee complaints. 

This procedure implements the College’s policy against employee harassment in which the complaint alleges sexual misconduct such as sexual harassment, sexual assault, dating violence, domestic violence, stalking, and/or other inappropriate conduct of a sexual nature.

The purpose of this policy is to allow employees who have expressed a concern about their validated performance rating to request a secondary review of their validated rating.

This procedure specifies the process for reviewing a validated performance rating. The Secondary Review procedure is the exclusive means of requesting a review of the validated performance rating.

Performance management is a continuous process of identifying, evaluating, and developing the performance of individuals and aligning performance with the strategic goals of the College.

The purpose of this policy is to define commonly used employment terms referenced throughout the College’s Human Resources policies and procedures.

This policy provides guidance for intellectual property rights of employees and students of San Jacinto College. The revised policy aligns with requirements of Texas Education Code Subchapter O, Section 51.680. 

When employees create intellectual property in the course and scope of their employment, the College is the owner of the intellectual property, and no additional agreement is required.  In some instances, however, the College may request an employee to create a work beyond the course and scope of their regular duties.

This policy provides guidance for use of copyrighted and trademarked materials by employees of San Jacinto College. This policy aligns with Policy V.5003.B, Intellectual Property Rights.

San Jacinto College holds the rights to College marks, taglines, slogans, artwork, photographs, and other images. The unauthorized use of a San Jacinto College trademark in conjunction with the product, service, or business of an individual, group, or corporation may damage the College’s reputation or inaccurately imply College endorsement where none exists. 

Students who have been suspended from receiving financial aid due to a low GPA and/or Pass Rate Component may regain eligibility by:

• Enrolling at his/her own expense and bringing himself/herself into compliance with the requirements, or
• Filing an appeal with the Campus Financial Aid Services Office prior to the middle of the semester.